Introduction
The Australian Council of University Cyber Societies (ACUCyS) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you participate in the ACUCyS Christmas CTF 2025.
Information We Collect
Registration Information
When you register for the CTF, we collect:
- Full name
- Email address
- University or organisation
- Study level
- Discord handle (optional)
- Team status
Technical Information
We automatically collect certain technical information:
- IP address
- Browser type and version
- Device information
- Website usage analytics (anonymised)
How We Use Your Information
Event Management
- Process your registration
- Send event updates and communications
- Verify your eligibility to participate
- Facilitate team formation
Analytics and Improvement
- Analyze event participation (anonymised data)
- Improve future events
- Generate aggregate statistics
Information Sharing
We Do NOT Share Personal Information
We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except:
- With your explicit consent
- To comply with legal obligations
- To protect our rights and safety
Aggregate Data
We may share anonymised, aggregate statistics with sponsors and partners, such as:
- Total number of participants
- University distribution
- Challenge completion rates
Data Security
We implement appropriate security measures to protect your personal information:
- Encrypted data transmission (HTTPS)
- Secure data storage
- Limited access to personal information
- Regular security assessments
Cookies and Tracking
Essential Cookies
We use essential cookies for:
- Form functionality
- Theme preferences
- Analytics (privacy-friendly)
Your Rights
You have the right to:
- Access your personal information
- Correct inaccurate information
- Delete your personal information
- Opt-out of communications
- Data portability - receive your data
Data Retention
We retain your personal information for:
- Registration data: Until 6 months after the event
- Analytics data: Anonymised and retained for 2 years
- Communications: Until you opt-out
Third-Party Services
Tally.so (Registration Form)
Our registration form is hosted by Tally.so. Please review their privacy policy for information about how they handle your data.
Discord
Our community Discord server is subject to Discord's privacy policy.
International Transfers
Some of our service providers may be located outside Australia. We ensure appropriate safeguards are in place for any international data transfers.
Children's Privacy
Our event is designed for university students and adults. We do not knowingly collect personal information from children under 16.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by:
- Posting the updated policy on our website
- Sending an email to registered participants
- Announcing changes in our Discord server
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
- Email: privacy@acucysctf.org
- Discord: ACUCyS Discord Server
- Website: Contact Page
Complaints
If you believe we have not handled your personal information appropriately, you can:
- Contact us directly to resolve the issue
- Lodge a complaint with the Australian Privacy Commissioner